Indexing PDFs

Discussion in 'Misc' started by Robert Peirce, Nov 3, 2011.

  1. I posted this question a while ago but got no response. I used to use
    an early version of Acrobat to index PDFs. It doesn't run under Lion
    and I don't want to spend the money for a current version of Acrobat
    just to do indexing. Is there another way, preferably free or not too
    much money, to do this?
     
    Robert Peirce, Nov 3, 2011
    #1
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  2. Robert Peirce

    Your Name Guest

    One way would be to create a separate partition and re-install your older
    version of Mac OS X. You can then reboot into the other operating system
    when you need the older version of Acrobat.
     
    Your Name, Nov 4, 2011
    #2
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  3. Thanks, but that really isn't an option. I am looking for something
    that can run under Lion. I may have to buy a new version of Adobe
    Acrobat, but I hate to do that just for indexing.
     
    Robert Peirce, Nov 4, 2011
    #3
  4. Robert Peirce

    Chris Ridd Guest

    OS X seems to do quite well searching through PDFs on the fly, or maybe
    it uses Spotlight internally. So maybe you don't need anything?

    I also collect a lot of related PDFs in DEVONthink databases. That
    *does* seem to index PDFs, so that might be an option.
     
    Chris Ridd, Nov 4, 2011
    #4
  5. Robert Peirce

    Suze Guest

    See "Yep". Mac App Store. $20.
    http://itunes.apple.com/ca/app/yep/id406504852?mt=12
     
    Suze, Nov 4, 2011
    #5
  6. Robert Peirce, Nov 5, 2011
    #6
  7. I tried a simple search in spotlight. It ran quite a while but in the
    end did not find the documents.
    I checked this. Apparently it wants to store everything in one place.
    That's no good for me because I keep groups of documents in various
    location and I want to index the groups individually. Actually most of
    my indexing is in sets of periodicals I have downloaded. I want to be
    able to just search the specific periodicals.

    I just checked the adobe site and it isn't even clear if acrobat will
    run on 10.7. Alternatives aren't looking very good so I may have to
    bite the bullit give this a try.
     
    Robert Peirce, Nov 5, 2011
    #7
  8. Robert Peirce

    Chris Ridd Guest

    No, it can work 2 ways. One is File>Import, which copies (moves?) the
    files into its database (which is just a folder, you can open it in
    Finder using right-click>Show package contents) and the other way is
    File>Index, which leaves the files in-situ.

    The problem I found with File>Index is that a normal spotlight search
    will keep finding the docs you've got in DEVONthink. That may not be a
    problem in your case!
    DEVONthink's a powerful tool. My use of it is quite crude, just a place
    to shovel a bunch of PDFs and then search them in a group. It works
    well for that. The DEVON folks are helpful so give them a shout first.
    I think their stuff's in the app store too.
     
    Chris Ridd, Nov 5, 2011
    #8
  9. For the hell of it I tried a Finder search on a directory that contained
    77 issues of a periodical. I restricted the search to that directory,
    and although there is no way to know if I got them all, I did find a lot
    of references and I found them really fast. I then had to open the
    periodical in preview and search again but it worked and was completely
    satisfactory for my needs.

    At least for what I am trying to do, acrobat and other formal indexing
    approaches do not seem to be required. As the saying goes, It just
    works!
     
    Robert Peirce, Nov 5, 2011
    #9
  10. Robert Peirce

    Chris Ridd Guest

    Doesn't Spotlight only index the first few kilobytes of PDF files? I
    could understand it not working well for some people if so.
     
    Chris Ridd, Nov 5, 2011
    #10
  11. Robert Peirce

    Your Name Guest

    You can also restrict Spotlight to look just for PDFs as one of the criteria.
     
    Your Name, Nov 6, 2011
    #11
  12. I don't think so. I tested with a phrase that appeared only at the end
    of a 16.2 Mb publication and found it. This was in Lion. I never tried
    it in earlier releases of OS X. BTW, it found it almost instantly,
    probably because of the indexing. I have to admit I never tried this
    before but it sure works nice.
     
    Robert Peirce, Nov 6, 2011
    #12
  13. I have found a gotcha which I asked about in the apps group. Spotlight
    seems only to search for words that BEGIN with the character string. I
    sometimes need to search for words that contain the character string.
    As I recall, perhaps incorrectly, acrobat could do this. Is there any
    way to make Spotlight do it? If so, it would answer every need I can
    think of.
     
    Robert Peirce, Nov 6, 2011
    #13
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