Indexing PDFs

Discussion in 'Misc' started by Robert Peirce, Nov 3, 2011.

  1. I posted this question a while ago but got no response. I used to use
    an early version of Acrobat to index PDFs. It doesn't run under Lion
    and I don't want to spend the money for a current version of Acrobat
    just to do indexing. Is there another way, preferably free or not too
    much money, to do this?
     
    Robert Peirce, Nov 3, 2011
    #1
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  2. Robert Peirce

    Your Name Guest

    In article <>, Robert Peirce
    <> wrote:
    >
    > I posted this question a while ago but got no response. I used to use
    > an early version of Acrobat to index PDFs. It doesn't run under Lion
    > and I don't want to spend the money for a current version of Acrobat
    > just to do indexing. Is there another way, preferably free or not too
    > much money, to do this?


    One way would be to create a separate partition and re-install your older
    version of Mac OS X. You can then reboot into the other operating system
    when you need the older version of Acrobat.
     
    Your Name, Nov 4, 2011
    #2
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  3. In article
    <>,
    (Your Name) wrote:

    > In article <>, Robert Peirce
    > <> wrote:
    > >
    > > I posted this question a while ago but got no response. I used to use
    > > an early version of Acrobat to index PDFs. It doesn't run under Lion
    > > and I don't want to spend the money for a current version of Acrobat
    > > just to do indexing. Is there another way, preferably free or not too
    > > much money, to do this?

    >
    > One way would be to create a separate partition and re-install your older
    > version of Mac OS X. You can then reboot into the other operating system
    > when you need the older version of Acrobat.


    Thanks, but that really isn't an option. I am looking for something
    that can run under Lion. I may have to buy a new version of Adobe
    Acrobat, but I hate to do that just for indexing.
     
    Robert Peirce, Nov 4, 2011
    #3
  4. Robert Peirce

    Chris Ridd Guest

    On 2011-11-04 16:04:02 +0000, Robert Peirce said:

    > In article
    > <>,
    > (Your Name) wrote:
    >
    >> In article <>, Robert Peirce
    >> <> wrote:
    >>>
    >>> I posted this question a while ago but got no response. I used to use
    >>> an early version of Acrobat to index PDFs. It doesn't run under Lion
    >>> and I don't want to spend the money for a current version of Acrobat
    >>> just to do indexing. Is there another way, preferably free or not too
    >>> much money, to do this?

    >>
    >> One way would be to create a separate partition and re-install your older
    >> version of Mac OS X. You can then reboot into the other operating system
    >> when you need the older version of Acrobat.

    >
    > Thanks, but that really isn't an option. I am looking for something
    > that can run under Lion. I may have to buy a new version of Adobe
    > Acrobat, but I hate to do that just for indexing.


    OS X seems to do quite well searching through PDFs on the fly, or maybe
    it uses Spotlight internally. So maybe you don't need anything?

    I also collect a lot of related PDFs in DEVONthink databases. That
    *does* seem to index PDFs, so that might be an option.
    --
    Chris
     
    Chris Ridd, Nov 4, 2011
    #4
  5. Robert Peirce

    Suze Guest

    In article <>,
    Robert Peirce <> wrote:

    > In article
    > <>,
    > (Your Name) wrote:
    >
    > > In article <>, Robert Peirce
    > > <> wrote:
    > > >
    > > > I posted this question a while ago but got no response. I used to use
    > > > an early version of Acrobat to index PDFs. It doesn't run under Lion
    > > > and I don't want to spend the money for a current version of Acrobat
    > > > just to do indexing. Is there another way, preferably free or not too
    > > > much money, to do this?

    > >
    > > One way would be to create a separate partition and re-install your older
    > > version of Mac OS X. You can then reboot into the other operating system
    > > when you need the older version of Acrobat.

    >
    > Thanks, but that really isn't an option. I am looking for something
    > that can run under Lion. I may have to buy a new version of Adobe
    > Acrobat, but I hate to do that just for indexing.


    See "Yep". Mac App Store. $20.
    http://itunes.apple.com/ca/app/yep/id406504852?mt=12
    --
    Start every day with a smile and get it over with.
     
    Suze, Nov 4, 2011
    #5
  6. In article
    <-september.org>,
    Suze <> wrote:

    > In article <>,
    > Robert Peirce <> wrote:
    >
    > > In article
    > > <>,
    > > (Your Name) wrote:
    > >
    > > > In article <>, Robert Peirce
    > > > <> wrote:
    > > > >
    > > > > I posted this question a while ago but got no response. I used to use
    > > > > an early version of Acrobat to index PDFs. It doesn't run under Lion
    > > > > and I don't want to spend the money for a current version of Acrobat
    > > > > just to do indexing. Is there another way, preferably free or not too
    > > > > much money, to do this?
    > > >
    > > > One way would be to create a separate partition and re-install your older
    > > > version of Mac OS X. You can then reboot into the other operating system
    > > > when you need the older version of Acrobat.

    > >
    > > Thanks, but that really isn't an option. I am looking for something
    > > that can run under Lion. I may have to buy a new version of Adobe
    > > Acrobat, but I hate to do that just for indexing.

    >
    > See "Yep". Mac App Store. $20.
    > http://itunes.apple.com/ca/app/yep/id406504852?mt=12


    I just checked this out and it does not appear to do indexing as acrobat
    could. Did I miss something?
     
    Robert Peirce, Nov 5, 2011
    #6
  7. In article <>,
    Chris Ridd <> wrote:

    > OS X seems to do quite well searching through PDFs on the fly, or maybe
    > it uses Spotlight internally. So maybe you don't need anything?


    I tried a simple search in spotlight. It ran quite a while but in the
    end did not find the documents.

    >
    > I also collect a lot of related PDFs in DEVONthink databases. That
    > *does* seem to index PDFs, so that might be an option.


    I checked this. Apparently it wants to store everything in one place.
    That's no good for me because I keep groups of documents in various
    location and I want to index the groups individually. Actually most of
    my indexing is in sets of periodicals I have downloaded. I want to be
    able to just search the specific periodicals.

    I just checked the adobe site and it isn't even clear if acrobat will
    run on 10.7. Alternatives aren't looking very good so I may have to
    bite the bullit give this a try.
     
    Robert Peirce, Nov 5, 2011
    #7
  8. Robert Peirce

    Chris Ridd Guest

    On 2011-11-05 20:10:44 +0000, Robert Peirce said:

    > In article <>,
    > Chris Ridd <> wrote:
    >
    >> I also collect a lot of related PDFs in DEVONthink databases. That
    >> *does* seem to index PDFs, so that might be an option.

    >
    > I checked this. Apparently it wants to store everything in one place.
    > That's no good for me because I keep groups of documents in various
    > location and I want to index the groups individually. Actually most of
    > my indexing is in sets of periodicals I have downloaded. I want to be
    > able to just search the specific periodicals.


    No, it can work 2 ways. One is File>Import, which copies (moves?) the
    files into its database (which is just a folder, you can open it in
    Finder using right-click>Show package contents) and the other way is
    File>Index, which leaves the files in-situ.

    The problem I found with File>Index is that a normal spotlight search
    will keep finding the docs you've got in DEVONthink. That may not be a
    problem in your case!

    > I just checked the adobe site and it isn't even clear if acrobat will
    > run on 10.7. Alternatives aren't looking very good so I may have to
    > bite the bullit give this a try.


    DEVONthink's a powerful tool. My use of it is quite crude, just a place
    to shovel a bunch of PDFs and then search them in a group. It works
    well for that. The DEVON folks are helpful so give them a shout first.
    I think their stuff's in the app store too.
    --
    Chris
     
    Chris Ridd, Nov 5, 2011
    #8
  9. In article <>,
    Robert Peirce <> wrote:

    > In article <>,
    > Chris Ridd <> wrote:
    >
    > > OS X seems to do quite well searching through PDFs on the fly, or maybe
    > > it uses Spotlight internally. So maybe you don't need anything?

    >
    > I tried a simple search in spotlight. It ran quite a while but in the
    > end did not find the documents.
    >
    > >
    > > I also collect a lot of related PDFs in DEVONthink databases. That
    > > *does* seem to index PDFs, so that might be an option.

    >
    > I checked this. Apparently it wants to store everything in one place.
    > That's no good for me because I keep groups of documents in various
    > location and I want to index the groups individually. Actually most of
    > my indexing is in sets of periodicals I have downloaded. I want to be
    > able to just search the specific periodicals.
    >
    > I just checked the adobe site and it isn't even clear if acrobat will
    > run on 10.7. Alternatives aren't looking very good so I may have to
    > bite the bullit give this a try.


    For the hell of it I tried a Finder search on a directory that contained
    77 issues of a periodical. I restricted the search to that directory,
    and although there is no way to know if I got them all, I did find a lot
    of references and I found them really fast. I then had to open the
    periodical in preview and search again but it worked and was completely
    satisfactory for my needs.

    At least for what I am trying to do, acrobat and other formal indexing
    approaches do not seem to be required. As the saying goes, It just
    works!
     
    Robert Peirce, Nov 5, 2011
    #9
  10. Robert Peirce

    Chris Ridd Guest

    On 2011-11-05 20:36:57 +0000, Robert Peirce said:

    > For the hell of it I tried a Finder search on a directory that contained
    > 77 issues of a periodical. I restricted the search to that directory,
    > and although there is no way to know if I got them all, I did find a lot
    > of references and I found them really fast. I then had to open the
    > periodical in preview and search again but it worked and was completely
    > satisfactory for my needs.
    >
    > At least for what I am trying to do, acrobat and other formal indexing
    > approaches do not seem to be required. As the saying goes, It just
    > works!


    Doesn't Spotlight only index the first few kilobytes of PDF files? I
    could understand it not working well for some people if so.
    --
    Chris
     
    Chris Ridd, Nov 5, 2011
    #10
  11. Robert Peirce

    Your Name Guest

    In article <>, Robert Peirce
    <> wrote:

    > In article <>,
    > Robert Peirce <> wrote:
    >
    > > In article <>,
    > > Chris Ridd <> wrote:
    > >
    > > > OS X seems to do quite well searching through PDFs on the fly, or maybe
    > > > it uses Spotlight internally. So maybe you don't need anything?

    > >
    > > I tried a simple search in spotlight. It ran quite a while but in the
    > > end did not find the documents.
    > >
    > > >
    > > > I also collect a lot of related PDFs in DEVONthink databases. That
    > > > *does* seem to index PDFs, so that might be an option.

    > >
    > > I checked this. Apparently it wants to store everything in one place.
    > > That's no good for me because I keep groups of documents in various
    > > location and I want to index the groups individually. Actually most of
    > > my indexing is in sets of periodicals I have downloaded. I want to be
    > > able to just search the specific periodicals.
    > >
    > > I just checked the adobe site and it isn't even clear if acrobat will
    > > run on 10.7. Alternatives aren't looking very good so I may have to
    > > bite the bullit give this a try.

    >
    > For the hell of it I tried a Finder search on a directory that contained
    > 77 issues of a periodical. I restricted the search to that directory,
    > and although there is no way to know if I got them all, I did find a lot
    > of references and I found them really fast. I then had to open the
    > periodical in preview and search again but it worked and was completely
    > satisfactory for my needs.
    >
    > At least for what I am trying to do, acrobat and other formal indexing
    > approaches do not seem to be required. As the saying goes, It just
    > works!


    You can also restrict Spotlight to look just for PDFs as one of the criteria.
     
    Your Name, Nov 6, 2011
    #11
  12. In article <>,
    Chris Ridd <> wrote:

    > Doesn't Spotlight only index the first few kilobytes of PDF files? I
    > could understand it not working well for some people if so.


    I don't think so. I tested with a phrase that appeared only at the end
    of a 16.2 Mb publication and found it. This was in Lion. I never tried
    it in earlier releases of OS X. BTW, it found it almost instantly,
    probably because of the indexing. I have to admit I never tried this
    before but it sure works nice.
     
    Robert Peirce, Nov 6, 2011
    #12
  13. In article <>,
    Robert Peirce <> wrote:

    > For the hell of it I tried a Finder search on a directory that contained
    > 77 issues of a periodical. I restricted the search to that directory,
    > and although there is no way to know if I got them all, I did find a lot
    > of references and I found them really fast. I then had to open the
    > periodical in preview and search again but it worked and was completely
    > satisfactory for my needs.
    >
    > At least for what I am trying to do, acrobat and other formal indexing
    > approaches do not seem to be required. As the saying goes, It just
    > works!


    I have found a gotcha which I asked about in the apps group. Spotlight
    seems only to search for words that BEGIN with the character string. I
    sometimes need to search for words that contain the character string.
    As I recall, perhaps incorrectly, acrobat could do this. Is there any
    way to make Spotlight do it? If so, it would answer every need I can
    think of.
     
    Robert Peirce, Nov 6, 2011
    #13
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